Never take notes in a meeting again.
The minutes are done before you've hung up.
Connect your calendar once. The bot knocks on your meetings in Google Meet, Microsoft Teams and Zoom, takes the notes for you and delivers finished minutes — summary, decisions, action items and who said what. In English, Swedish, Danish, Norwegian and German.
- 14 days free — no card required
- Up and running in under a minute
- GDPR & EU operations
- Cancel anytime
Sound familiar?
The most important things leave the room with the meeting
Decisions get forgotten
Everyone agreed in the room — two weeks later nobody remembers exactly what was decided.
Nobody owns the tasks
“Someone was going to look into that.” Nobody did.
The note-taker doesn’t participate
Taking minutes is a half-time job that steals focus from the conversation itself.
The notes never reach the team
They sit in someone’s notebook or private doc — not where the team works.
A typical 46-minute meeting takes another 15–20 minutes to document afterwards — if it happens at all. Let the bot do it, every time, in under five minutes.
How it works
Three steps — fully automatic
Connect your calendar once. The rest takes care of itself before every meeting.
Step 1
Watches your calendar
We read the time, title and meeting link of your meetings up to 7 days ahead — never the contents of your email or files. No calendar invite? Paste the meeting link instead.
Step 2
The bot knocks
At meeting time the bot joins the lobby and waits until the host lets it in. Never a silent auto-join — the bot announces itself in the meeting chat, and you can decline it for any individual meeting.
Step 3
You get the notes
Summary, decisions and action items with speakers — delivered in the app and by email right after the meeting.
Features
Everything you need for the meeting after the meeting
Transcription with speakers
EU-hosted speech-to-text that tells apart who said what — in English, Swedish, Danish, Norwegian and German.
Decisions & action items
The notes automatically highlight decisions and tasks with an owner — and you tick action items off as done, tracked per recurring meeting.
1080p video recording
On Pro and Business the meeting is recorded in Full HD and replayable in the app — streamed encrypted within the EU.
Delivery where you work
Notes in the app and by email — or auto-delivered to Slack, Teams, webhooks, Notion, Google Docs and Word (beta).
Shared meetings, private notes
When several Stenografen customers attend the same meeting, a single bot joins — and each of you gets your own private notes. Add your own notes and they are weighed into the minutes.
EU hosting & GDPR
All data is stored in the EU, and transcription and AI summaries run on EU-hosted infrastructure — with a Sweden-local AI option. Delete your account and all data at any time.
Use cases
Built for meeting-heavy roles
Leadership teams & boards
Every decision documented with who said what. Notes ready before you have left the room, stored within the EU.
Project managers
Action items with owner and deadline from every check-in — and you tick them off as done, meeting series by meeting series.
Consultants & agencies
The client meeting becomes a deliverable: structured notes to the client the same day, without a minute of afterwork. Internal meetings count once against the team pool — not per attendee.
HR & recruitment
Interviews and reviews documented consistently and GDPR-safely, with sensitive mode running the AI in Sweden.
Comparison
Why Nordic teams pick us over the US tools
Otter, Fireflies and Fathom are good products — but they are built in the US, priced per seat and store your meetings on American servers.
| Us | Otter.ai | Fireflies.ai | Fathom | |
|---|---|---|---|---|
| Meeting minutes in Swedish, Danish & Norwegian | ✓ | — | ✓ (100+ languages) | transcripts only |
| All data stored & processed within the EU | ✓ | — (US) | — (US)* | — (US) |
| AI processing in Sweden (sensitive mode) | ✓ | — | — | — |
| Pay per team pool, not per seat | ✓ | per user | per user | per user |
| Google Meet, Teams & Zoom | ✓ | ✓ | ✓ | ✓ |
| Video recording of the meeting | ✓ 1080p (Pro+) | Enterprise only | from Business plan | ✓ |
Details are taken from each vendor's public documentation, verified 2026-09-02. * Fireflies Enterprise offers a choice of storage location as an add-on.
Pricing
Simple and predictable
Start with a 14-day free trial — no card required. Change plan or cancel anytime. Pay annually and get 2 months free.
For you
Starter
For getting started with automatic meeting notes.
or €90 / year (2 months free)
600 min of meetings / month- Automatic calendar watching
- Transcription & notes with speakers
- Delivery in the app, by email, Slack/Teams & webhook
- Google Meet, Teams & Zoom
- 1 calendar · 2 simultaneous meetings · 30-day storage
- Audio & notes only — no video
Pro
For professionals with many meetings each week.
or €160 / year (2 months free)
3,000 min of meetings / month- Everything in Starter, plus:
- 1080p video recording of every meeting
- Delivery to Google Docs, Notion & Word
- Sensitive mode with Sweden-local AI & 1-year storage
- Priority processing
- 1 calendar · 3 simultaneous meetings
Pay for meetings, not seats
Per-seat tools charge around €25 per user, per month — for every seat, whether it meets or not. With BYKI Stenografen the whole team shares one pool of meeting minutes. And when several colleagues are in the same internal meeting, one bot joins and the meeting counts once against the pool — not once per attendee.
Example: a team of 10 with 25 hours of meetings a week fits in Business Standard at €99/month — the same team costs around €250/month with per-seat tools.
10 people on Business Standard ≈ €10 per person — about 60% less than per-seatFor teams
Business Standard
One shared pool for the whole team — no per-seat licences.
or €990 / year (2 months free)
15,000 min shared pool / month- Up to 10 members · 5 calendars · 5 simultaneous meetings
- Everything in Pro for every member
- 1080p video recording included
- Admin controls & usage per member
- Internal meeting = one charge, however many attend
Business Pro
For larger teams with a high meeting volume.
or €2,490 / year (2 months free)
50,000 min shared pool / month- Everything in Business Standard, plus:
- Up to 25 members
- More than 3× the shared pool
- Highest priority support
Enterprise
More than 25 members, or special requirements?
Tailored to your organisation
Pool sized to your needs- More than 25 members
- Custom minute pool
- DPA & SSO discussions
Top-up packs: running low one month? Add one-off minutes on any paid plan — 5,000 min €35 · 10,000 min €65 · 15,000 min €90. They never expire, and there is no automatic billing.
All prices exclude VAT · Card details are handled securely by Stripe — never by us.
EU & GDPR
Built for the EU from the ground up
BYKI Stenografen runs entirely within the EU and is built with GDPR at its core. Your meetings, transcripts and notes never leave European infrastructure — and card details are never stored by us.
-
All data within the EU
Storage and processing take place on European infrastructure.
-
Card details never stored by us
All payments are handled securely by Stripe.
-
Delete anytime
Remove your account and all data directly in the app.
-
Least possible access
We only read the time, title and meeting link — never your email or files.
-
AI in Sweden when required
Sensitive mode runs transcription and summarisation on Swedish infrastructure — for meetings that must not leave the country.
FAQ
Frequently asked questions
What is an AI notetaker?
A service that sends a bot to your online meetings, transcribes the conversation and produces finished meeting notes: summary, decisions, action items and who said what.
Does it work with Google Meet, Teams and Zoom?
Yes, all three. With a calendar connection everything happens automatically; without one, you paste the meeting link.
Does it handle Swedish?
Yes — meeting notes in Swedish, Danish, Norwegian, German and English. Speech recognition runs on EU infrastructure and is built for Nordic meetings, dialects included.
Do the participants know the bot is there?
Always. The bot waits in the lobby until the host admits it, and introduces itself in the meeting chat. No silent recording — that is both fair and a requirement in most EU countries.
Where is my data stored?
Within the EU, full stop. AI processing also happens on European infrastructure, with the option to run sensitive meetings entirely in Sweden. You can delete your account and all data yourself, at any time.
What do you read from my calendar?
Only the time, title and meeting link, up to 7 days ahead. Never email, files or meeting content.
What does it cost?
From €9/month for one person. Teams pay for a shared pool of minutes instead of per user — 10 people on Business Standard comes to ~€10 per person. Every plan starts with 14 days free, no card.
Can I keep the bot out of a specific meeting?
Yes — you choose per meeting in the app, and the meeting host can always deny the bot in the lobby.
More questions? Read the full FAQ or email us.
Stop taking notes. Start participating.
Connect your calendar in under a minute — your next meeting documents itself.
Try free for 14 days — no card- 14 days free — no card required
- Up and running in under a minute
- GDPR & EU operations
- Cancel anytime
Want to see it first? Book a demo.